Admin Assistant - China North - Beijing

This role will require the individual to work closely with the Support Team to provide general secretarial and administrative support to project team and the overall business.

Job Description:
  • Organize team travel arrangements
  • Preparation of agenda / papers for circulation at meetings / minutes / reports
  • Prepare meeting minutes for team meetings
  • Maintain a log of all clients and projects that the team is involved in; update this on a regular basis.
  • Audio / copy typing of letters, memos, reports etc.
  • Photocopying / faxing
  • Ensure all Marketing and Sales material issued is of high standard
  • Support team in ensuring that all compliance processes are followed on company systems
  • Compile reports and presentations for the team
  • Responsible for ensuring all documents issued to clients (reports, emails, memos, letters proposals) are of high quality (check spelling, layout, presentation, formatting etc.), standardized where possible and meet the Arcadis ‘brand standards’ (Arcadis colors, font, formatting, logos etc.)
  • Fully understand and own the Arcadis formatting brand standards for all output issued externally
  • Support team in delivering excellent service by collating and managing proposal documents
  • Proactive coordination of all administration procedures, guidelines and cut-off dates to ensure smooth running of administration for the team (monthly resource schedules, CVs, Project Appraisals, Project Insights etc.)

Job Requirements:
  • College or university degree, commercial education background is preferred
  • 1-2 years of related working experience;
  • Good English and Mandarin, basic spoken English is a must;
  • Be familiar with Microsoft Office applications;
  • Well organized and able to multi-task, possess extreme attention to details;
  • "SWAN" attributes (smart, work hard, ambitious, and nice)

We are an active equal opportunity employer committed to equality and diversity within an inclusive workplace.

For further information or to apply for this role, please email your up to date CV to our recruitment team at or click the button below to apply immediately.

Personal data provided by applicants will be treated in strict confidence in accordance with our Personal Data (Privacy) Statement and will be used for recruitment related purpose. Only short listed applicants will be notified for interview.

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